Moderator note: In the following document, the group is referenced as Tidewater Strategy Group.  This was our name before a vote to change it.  Bylaws have not yet been rewritten and voted upon to ratify that decision.

ARTICLE I – Name

The name of this organization shall be Tidewater Area Gaming Society, hereinafter referred to as TAGS, which is the preferred abbreviation.

ARTICLE II – Purpose

The purpose of TAGS shall be:

  1. To have fun, learn, share, grow, and play.
  2. To provide open gaming environments for the general public in southeastern Virginia and beyond.
  3. To provide services for and to promote the playing of games of all kinds, including but not limited to the following: board games, card games, strategy games, and miniatures games.
  4. To promote the games hobby by providing a communication network for gaming enthusiasts, sponsoring and supporting events, and raising public awareness of the hobby.

ARTICLE III – Membership and Dues

  1. To become a member a person must pay the annual membership dues and have attended at least two TAGS Game Days in the previous 12 months.
  2. Annual dues are set by vote at a general meeting of the membership.
  3. New members must complete a membership application form so the club has a record of contact information.
  4. Membership in TAGS is a privilege, and members are expected to do certain things in return for the privilege:
  5. Be Sportsmanlike – Cheating is not to be tolerated at TAGS events.
    1. Be Courteous – We are someone’s guests during our meetings, so be courteous and considerate.
    2. Be Neat – Each member should clean up after themselves, and the group as a whole should clean up after itself.
    3. Present a good image – Behave in a manner befitting a mature group of adult gamers.
  6. TAGS Board Member status or TAGS membership may be revoked by a three-quarters majority vote of the Board. Persons whose membership has been revoked shall be barred from future TAGS events, unless voted otherwise by the Board. Removal of a member from the club may be for any reason. This includes, but is not limited to not living up to the expectations set in Article III, Section 5

ARTICLE IV – Board of Directors

  1. The TAGS Board of Directors (herein referred to as the “Board”) shall consist of the Officers of TAGS as specified in Article V, plus two additional board members at large. Each office is to be served in one (1) year terms.
  2. Board members shall receive no remuneration for serving in such capacities. Reimbursement for any expenses incurred in connection with their duties shall be as authorized by the Board and paid by the Treasurer.
  3. The Board has the authority to represent TAGS to other organizations, handle TAGS business duties, call meetings, approve TAGS expenditures, appoint committee chairpersons, remove Board members by two-thirds majority vote and adopt resolutions consistent with carrying out the purposes of TAGS set forth in Article II.
  4. The Board shall take only those actions and make only those representations delegated by these by-laws or authorized by TAGS Resolution.
  5. The TAGS board shall review, approve, and set standards for any official TAGS locations or events.
  6. In all board votes, abstentions shall not be considered in determining the degree of majority.

ARTICLE V – Board Members and their Duties

The officers shall be the President, the Vice President, and the Secretary/Treasurer.

1. The President shall:

1. Preside at all business meetings of the Board of Directors.

2. Represent TAGS in matters of importance to TAGS.

3. Authorize special expenditures of TAGS for operation of TAGS and in keeping with the resolutions of the Board of Directors and its budget.

4. Prepare agendas and communicate with the members of the board.

2. The Vice President shall:

    1. Perform all duties of the president in their absence.
    2. Assist the President in the performance of their duties.

3. Recommend appointment of chairpersons and committees.

4. Ensure that all Board Members are notified and reminded when a Board Meeting is called

3. The Secretary/Treasurer shall:

1. Keep a record of all TAGS meetings and other Board activities, and facilitate communications with members.

2. Record duly enacted changes to these by-laws, and provide each TAGS member with a current copy of TAGS’s bylaws upon request.

3. Provide each Board member with a copy of the minutes of each meeting.

4. Establish account(s), bank or otherwise, of TAGS, as approved by the Board.

5. Establish procedures for the depositing of funds and the maintenance of TAGS properties.

6. receive and disburse all funds of TAGS as authorized by the Board of Directors whether authorized individually or as part of a budget,

7. maintain a record of all financial transactions, memberships, and other important data, make all records available to all Board Members, and provide a financial report at every meeting in such detail and form as approved by the Board.

8. Provide additional reports as directed by the Board or as required by law.

4. All Board Members shall:

1. Be present at all Board Meetings, discuss present matters and vote their consciences in accordance with the best interests of TAGS.

2. Be responsible for assisting with duties, promotions and tasks to further the causes of TAGS.
ARTICLE VI – Election of Board Members

  1. Elections shall be held every year during an Election Meeting scheduled in March. The day of the Election Meeting in which elections are held shall be known as Election Day. The Board shall schedule Election Day at least 30 days in advance, and notify the members using any official means of communication, as outlined in Article X.
  2. Any Member may be nominated to the Board by any other Member. The nomination process will begin during the month before the election. Members who are nominated must confirm, either publicly or privately, that they are willing to serve. Nominations may be made up until the beginning of the Election meeting.
  3. The method of election shall be a simple majority vote of all the Members. The membership can decide before the election is held whether to use a simple show of hands or secret ballots. In the case of ties, the vote (if any) of the sitting officer in the post currently under consideration is subtracted from the count. If there is still a tie, those members who are tied shall decide upon and play a game of their choice, to decide the outcome.
  4. Absentee ballots may be submitted, in written or electronic form to any current board member before the date of the election. An absentee ballot should indicate the member’s choice for each board position exactly. Any absentee votes cast for a Member who has not been nominated and confirmed by the time of the regular vote will be discarded.
  5. Preexisting officers shall retain their positions on the Board until 12:01 AM of the first day of April, at which time the newly elected Board Members shall assume office.
  6. Any vacant Board position except president shall be filled by appointment approved by a simple majority vote of the Board. The appointee must be a Member and be willing to accept the appointment. Such appointments shall take effect immediately upon appointment and acceptance.
  7. The Vice President shall immediately assume the office of President, should it become vacant.

Article VII – Meetings

  1. There shall be three types of meetings:
    1. Board Meetings. Only Board Members may vote at Board Meetings. Others may attend and speak if the Board allows. A quorum consists of a majority of the Board, including a minimum of two (2) officers. The Board shall decide the time, place, and manner of all Board meetings. Notice of Board Meetings must be given to all Board Members at least seven (7) days in advance.
    2. General Meetings. All Members may attend and speak at General Meetings. Others may attend and speak if the Board allows. A quorum consists of a majority of the Board, including a minimum of two (2) officers. The Board shall decide the time, place, and manner of General Meetings. Notice of General Meetings must be given to all Members at least thirty (30) days in advance. Only members May vote on resolutions presented at the General Meeting.
    3. Committee Meetings. Only Committee Members may vote at a Committee Meeting. Others may attend and speak if the Committee Members allow. A quorum consists of a majority of Committee members. Committee Members shall decide the time, place, and manner of the Committee Meetings. Only business appropriate to the Committee may be discussed at Committee Meetings.
  2. General Meeting Procedure
    1. Any Member may bring up new business at a General Meeting
    2. Issues raised as new business will be either Voted on as a new Resolution, sent to Committee for research or action, or Tabled until a future meeting.
    3. Formal rules of order are not mandatory for TAGS meetings at this time, but may be used as deemed appropriate by the Board.

ARTICLE VIII – Fiscal Year

The fiscal year of TAGS will be April 1 through March 31.

ARTICLE IX – Amendment of By-Laws

  1. The TAGS board may propose changes to the by-laws. Notice of the proposed changes shall be provided to Members by the Board not less than fourteen (14) days in advance. These changes shall be adopted if approved by a 2/3 majority vote of voting Members, voting either in person, or by absentee ballot, or by proxy as specified by the board. Acceptable notification shall be by using any official means of communication, as outlined in Article X.

ARTICLE X – Means of Communication

  1. From time to time, in order to organize events, notify members of meetings, or other important matters, TAGS or the TAGS Board may need to contact the members. Official communication from TAGS can come in any of the following forms:
    1. A forum post on the TAGS website.
    2. E-mail to the member’s e-mail registered on the website.
    3. Postal mail to the address given on the members’ Membership Application.
    4. A phone call to the member at the phone number given on their membership application.

These bylaws were officially ratified by the membership on June 3, 2006 by unanimous vote of the members present. They were amended in February 2007, June 2007 and February 2008.